Hivos Southeast Asia Job Vacancy: Finance Officer, Jakarta - Indonesian

Hivos Southeast Asia is an International non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos Southeast Asia provides financial support for local NGOs, is active in networking, lobbying and exchanging knowledge and expertise. For its Hivos Southeast Asia seeks qualified Indonesian candidates for the position of:

Title: Finance Officer
Duty Station: Jakarta, Indonesia
Duration: 1 (one) year
Report to: Finance Controller

The Finance Officer hierarchically falls under supervision of and reports to the Finance Controller.

The Finance Officer position is part of one or more programme or project teams and ensure the compliance regarding donor requirements in the primary process: results, budget and development of proposals and contract (implementation).

The Finance Officer coordinate with Programme Development Manager(s), Project Manager(s), Design, Monitoring and Evaluation Officer, Accounting Officer as well as to Head Office and donors.

Roles & Responsibilities:
  • Budgeting and forecasting. 
    • Controlling and monitoring budget to ensure fund availability for each programme.
    • Performing a financial intake assessment on the institutional level, with a level of detail depending on the partner contract amount as stated in the grant management (intake and contracting procedures).
    • Checking and assessing budget proposals from partner organizations in accordance with existing standards and procedures.
    • Learning Hub SEA and partners’ forecast  to request fund to donors to ensure the availability of budget.
  • Assessing financial reports from partner organizations.
    • Assessing financial reports of partner organizations to ensure the accuracy and correctness of budget charging, and also to ensure the consistency with the annual report.
    • Verifying whether the audited financial statements sent by partner organizations present sufficient information and insights of the overall financial management of the organizations.
    • Verifying all office equipment procured are in accordance with donors requirements.
  • Preparing financial reports.
    • Ensuring the availability of all financial information for the reports in Hivos Hub SEA database.
    • Liaising with all related parties in preparing the financial reports.
    • Preparing financial reports by consolidating financial report of partner organizations and Hivos Hub SEA for checking and approval of FO and Hivos Office Donor Relations.
    • Ensuring the completeness of supporting financial documents as required by donors
  • Filing financial documentation
    • Establishing filing system to ensure the availability of required financial documents of programmes.
    • Ensuring all office equipment purchased by programmes are registered, maintained and handed over as required by donors.
  • Organizing external audit for partner organizations
    • Scheduling external audits for partner organizations as required by donors.
    • Coordinating with the appointed auditor and partner organizations to ensure the timeliness of audit report submissions to donors. 
    • Providing data to auditor.
  • Monitoring of partner grants and projects
    • Visiting partners in order to review the financial management related to a project funded by Hivos.
    • Coordinating partner financial inspections.
    • Assisting partner organizations in financial management.
  • Other
    • Reviewing payment request related to the programmes.
    • Performing site compliance monitoring check.
    • Providing advices on financial matters related to programmes.
    • Supporting Hivos Hub SEA office accounting as required.
    • Contributing to project update as well as project coordination meeting
Knowledge and experiences: 
  • Relevant education level of working and thinking. 
  • Relevant work experience: minimum 5 years.
  • Expertise in accounting.
  • Work experience in international environment
What do we offer? 
An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative. 

Finance Officer graded in Grade: 9-10 (from 1-12 Hivos’s SEA salary grade) 

How to apply?
To apply for this position please submit your CV and a cover letter to no later than 21 February 2018.

Please specify the position name you are applying for (‘Finance Officer’) in the ‘subject’ line of your email. Only shortlisted candidates will be notified.

Opened position for national level / Indonesian nationality.