Global Green Growth Institute Job Vacancy: Program Assistant - Administration, Jakarta - Indonesian

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. GGGI’s role and objective in Indonesia is to assist the Government of Indonesia in delivering green growth by driving investment and designing green projects with social, environmental and economic benefits for the people of Indonesia.

Program Assistant - Administration

The Assistant is responsible for collecting program data and maintaining a data repository; compiling program documents and organize archives (SharePoint and/or e-library); in charge of proper implementation of logistics and administrative procedures, office supply procurement and physical asset management of the country office operation.

The Assistant plays the role of data, asset and logistics focal to multiple GGGI offices and workspaces across the different ministries and in two provinces by maintaining a data repository and document archives, an asset inventory and implementing logistics procedures

Supports procurement and recruitment related activities

  • Support Country Team and consultant on the procedures, policies and tools of travel, workshops and other administrative arrangements;
  • Explain logistics procedures and requirements for external partners who participate in GGGI workshops and meetings
  • Coordinate with travel agent regarding Travel Summary Report
  • Generates and maintains an up to date program data repository of the country program by compiling, cleaning, sorting out and calibrating all program related data
  • Compile and file all program related documents for document archives (inventory, library) both electronically (on share point) and as hard copies
  • Support program activities with preparation for, or processing of, meetings or workshops.
  • Supports in the preparation of internal coordination meetings
  • Manage office facilities
  • Provides logistics arrangements with respect to workshops and meetings
  • Provides general support to the program activities where necessary
  • Any other administration support as needed in support of Operational Manager and Country Representative.
  • A Bachelor degree in economics (management minor), environmental management or natural resource management, international development, sustainable development or other related topics.
  • 1-2 year of work experience would be an asset
  • A passion for green and/or low carbon development
  • Strong oral and written English, and fluency in Indonesian is essential
  • A pro-active attitude, with an ability to innovate in finding solutions
  • Highly organized with a keen eye for detail and the ability to multi-task
  • Ability to work under pressure and meet tight deadlines
  • Strong interpersonal skills and the ability to work with multi-cultural and multidisciplinary teams
  • Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.), as well as Enterprise Resource Planning (ERP) or similar software
  • Strong oral and written English, and fluency in Indonesian is essential
  • Experience / knowledge of sustainability is an asset
GGGI is looking for a person who is skillful, efficient and achieves results. One who delivers consistent quality with an ability to diagnose challenges in an organization and a team and finds quick solutions, a change agent who understands the dynamics and tensions in this kind of diverse, international development landscape.

To apply, please click the following link: CLICK HERE

The deadline is 3 June 2018.