Banyan Global Job Vacancy: Procurement and Administrative Specialist, Partnerships for Productivity - Jakarta, Indonesia

Banyan Global is an international development consulting firm committed to improving livelihoods through market approaches for a broad and lasting impact. The firm is headquartered in Washington, DC with staff working in a number of developing countries. Banyan Global operates seamlessly within six practice areas: health, finance and investment, enterprise development, gender, youth, and evaluation and learning.

Banyan Global is recruiting a Procurement and Administrative specialist for the USAID-funded Partnerships for Productivity (PADU) activity in Indonesia. The primary role of the Procurement and Administrative Specialist is to oversee field-based procurements for goods and services as well as support project operations. S/he will oversee contracts, preparation of procurement documentation for financial processing, logistics, among other operations responsibilities. The position is full-time and based in Jakarta. Citizens of Indonesia are encouraged to apply.

  • Lead field-based procurement efforts for goods and services in accordance with Banyan Global procedure/policy and client regulations.
  • Manage cradle to grave vendor management process and respective procurement processes with accurate documentation.
  • Oversee administrative processes in the office to include office and contracts management, reception of visitors and deliveries; support documentation efforts for accurate filing; and ensure office equipment and facilities are always in good working condition. 
  • Train project staff on relevant policies and procedures.
  • Maintain and update internal and external telephone lists and routinely circulate internal list after any changes.
  • Support the organization of internal and external project events, including but not limited to identifying and securing venues and associated logistics (meals, equipment rental, etc.), managing invite lists and registration, and assisting with set up and tear down.
  • Arrange domestic travel logistics for local staff and support international visitors.
  • Ensure office records files are maintained according to the requirement, ensure confidentiality and safety of the data.
  • Support asset management with accurate inventory and safeguarding controls.
  • Other tasks related to procurement and asset management, office and event administration, and human resources not specified above. 
  • Bachelor’s degree in business administration, logistics planning, management, social sciences or related field of study;
  • Minimum of three years of progressive experience in project operations (office administration, logistics, human resources, procurement, etc.);
  • Familiarity with local as well as USG rules and regulations;
  • Demonstrated experience with vendor management;
  • Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants;
  • Strong organizational and planning skills;
  • Demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to details; and
  • Proficiency in the use of Microsoft office application packages like Excel, Word, or other customized project management software and comfort in a Windows PC environment.