OXFAM International Vacancy: Programme Admin Support Officer for Economic Justice Programme – Indonesian

Posting Job


May 31, 2016

Expired Job


June 19, 2019




OXFAM is an International Non Governmental Organisation working across
the world with a vision of just a world without poverty: a world in which
people can influence decisions that affect their lives, enjoy their rights,
and assume their responsibilities as full citizens of a world in which
all human beings are valued and treated equally.
position is for Indonesian Nationals only, based in Jakarta Office, Fixed
Term Contract for one year (extension possible). And on D level.

Programme Admin Support Officer
for Economic Justice Programme

Key Responsibilities:

  • Maintaining
    records and filing systems related to the program
  • Preparing
    contracts and letters of approval for partners and consultants in coordination
    with program staff
  • Assisting
    Program Director and Coordinators in managing filing system within programme
  • Assist
    Program Director and all coordinators in administrative needs for programme
    development: assessment, project design, proposal writing, etc.
  • Ensuring
    complete documentation  and filing of all program documentation and

  • Responsible
    for information dissemination within program and within Oxfam Indonesia

  • Manage
    program information management system (OPAL), which includes:
    • Collecting/gathering
      critical/relevant information as required by program officers/program coordinator
    • Maintain,
      documenting and organize all program related information into a centralized
      database (OPAL) accessible to all
  • Preparing
    documents needed for grant processing and payments, in coordination with
    program officers and coordinators;
  • Compile
    and summarize periodic program reports (i.e. Monthly reports, project report,
    tour report) and submit them to Coordinator for review submission

  • Collect
    crucial information of the project progress (activity reports) from all
    coordinators within programme and upload them into the OPAL system
  • In
    collaboration with all program and project lead, prepare and finalise Global
    Output Report
  • Assisting
    Program Director and Coordinators to compile the progress report from all
    of the projects
    • Monitoring
      schedules of project reports and grant payments, and alerting program staff
      as required

  • In
    collaboration with program and finance officers facilitate auditing process
    and facilitate financial or administrative training for partners as part
    of capacity building activities.
  • Assisting
    Program Director in tracking the timeline and budget spending of all the
  • Assisting
    Program finance officer(s) to prepare for budget activity draft
  • Assisting
    Finance Officer(s) and Program Director to collect and compile financial
    projection for all projects


To provide logistic support to program staff
and partners in:

  • Organizing
    training, workshops and exchanges
  • Contracting
    external temporary staff, like service providers and consultants
  • Coordinate
    with HR and Finance team about contracts and payments for service providers
    and consultants
  • Communicating
    and coordinating with OXFAM partners and allies concerning meetings, discussions
    and workshops
  • Prepare
    and conduct the administrative arrangement for flights and accommodation
    for OXFAM, partners’ staff, and visitors, with support from OXFAM Admin
    Officer where needed,
  • Assisting
    all Coordinators in logistics issues when implementing the project
  • Preparing
    monthly meeting for program team and ensure participation of the whole
    team and oversee the minutes taking and circulation
  • Assisting
    all project coordinators in managing logistics administrative needs: supply
    chain, quotes, tender, Request Order in Hellios, etc. 
  • Organise
    day-to-day logistics support activities in collaboration with the program

  • Dealing
    with routine program related communication 
  • Preparing
    for program learning review
Skills And Competence:
  • A
    minimum of 2 years experience working with a Local NGO or and INGO working
    with local NGO partners.
  • Education
    to university degree on any relevant studies be it social, political or
    natural science (any knowledge on development issues will be preferable).
  • Experience
    to work with non-government organizations and have sufficient knowledge
    on the dynamic of civil society group in Indonesia.
  • Ability
    to prioritize own workload, to work independently and to work to deadlines. 
  • Good
    written and spoken English is essential.  Have a good communication
    skills and adaptability to the diverse and difficult circumstances.

Able to work with minimum supervision and provide solutions
to problems as they arise.

Closing date for all applications is: June
11th, 2016

Send your cover letter along with your CV to
 and mention the position title (PASO-EJ) in the subject of
the email.

Oxfam promotes
equality and diversity

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