Food for the Hungry Job Vacancy: HR & GA Officer - Medan, Indonesian

JOB VACANCY

Position title: HR & GA OFFICER

Report to (Supervisor): Finance & Administration Director

Location: Medan

Terms of Contract: This is a long term position. However, initial contract will be Fixed Term, 1 (one) year, with possible extension upon satisfactory performance

Objective of the position:

Responsible for providing assistance to Finance & Administration Director in human resources and general affair function to support the operational (office and program).

Key Tasks and Responsibilities :

A. Human Resources

1.  General HR function (Absence staff report, recruitment, administration, new staff orientation, permit, leave, etc)
2. Update of the local adaptation/law of organizational HR policies, information dissemination and compliance into FH manual book
3. Ensures that all contractual services (staffing, consultancies and other services) are in compliance with Indonesian labor laws and organizational HR policy
4. Ensure regulatory compliance (i.e., work permits, visas) and administration
5. Coordinate the recruitment process (application, selection process, and interview)
6. Lead the new staff orientation (including the primary basic documents and administration)
7. Update the staffs job description (and document the updated one)
8. Update the staff database (personal and professional data)
9. Update the staffs leave (absence) regularly (monthly)
10. Handle the staff welfare case (Worker/Health case, BPJS Ketenagakerjaan, BPJS Kesehatan, Insurance, Pension, etc) accordance with law and policy
11. Coordinate with the supervisor about the staff performance evaluation
12. Handle the local report related to government office (i.e. Labour & Social Office, etc)
13. Provide the staff care and social support for the staff regularly (monthly and yearly) or accidentally.
14. Provide consultation for employee’s grievance, ensuring issues are managed within organizational policy and labor regulations;Other HR responsible as per requested by supervisor

B. General Affair

1. Supervise the General Affair staff, Driver, and security guards
2. Ensure the office security (24 hours, security guard)
3. Ensure the office building cleanliness and maintenance (i.e. parking area, wareroom, office space, kitchen, etc.)
4. Ensure the asset maintenance (i.e. generator, office equipment, refrigerator, etc.)
5. Ensure the office public facility work normally (i.e. electricity, water, internet, etc.)
6. Handle the vehicle usage and regular maintenance
7. Ensure the availability the daily office needs (pantry, kitchen, toilet, etc.)
8. Handle the guest or foreignerHandle others accidental work related to public office space (general affair)
9. Other GA responsible as per requested by supervisor

Minimum Required :

a. Education/Experience:

1. Bachelor Degree in Human Resource Management, Public or Business Administration, Psychology, Law or other relevant field
2. At least 3 years experiences in HR & General Affairs area (similar field); preferably in a development/humanitarian organization
3. Combination of commercial and not-for-profit organization experience highly preferred

b. Knowledge/Skill/Abilities:

1. Knowledge of HR best practices, techniques and processes with some understanding of the basic theoretical background
2. Fluency in English, written and oral
3. Strong computer skills in Microsoft Office and Internet
4. Good knowledge and understanding on Indonesia law and other government statutory
5. Good communication skills required to give and receive information and work with a variety of individuals
6. Having driving license A/C
7. Good analytical skills & excellent personal and interpersonal skills, honesty, good self-confidence, independence and consistence
8. Ability to perform to a high level under limited supervision
9. Could work well under pressure and independently in a fast-paced and dynamic environment
10. Fast learner and ability to work independently and in a team
11. Very good initiation and negotiation skills

c. Desirable

1. Familiar with IT basic maintenance and program
2. Familiar with vehicle

How To Apply :

Please send your application, updated CV, recent photograph, salary expectation and three latest references (max300kb) to : recruitment-ina@fh.org no later than February 12th, 2016. Please put “title/position” as email subject (e.g “Livelihood Officer”), and please put your name after CV and/or cover letter title (e.g. CV-John. Johnson Cover letter-John. Johnson).

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