Plan International Job Vacancy: Compliance Manager - Toronto, Canada

Compliance Manager

Status: Full-time permanent
Department: International Programs
Reports to: Senior Compliance Manager
Compensation band: 3A

Overall responsibility
Reporting to the Senior Compliance Manager, the Compliance Manager will support a cross functional development team responsible for preparing proposals and managing a wide range of rapid and complex projects in the humanitarian sector.

The role of the Compliance Manager is to: 1) contribute to proposal development for Plan Canada’s humanitarian portfolio, focusing on budgeting for quality project implementation; and 2) provide oversight and analysis of the financial health of assigned projects while ensuring compliance to donor requirements.

Specific responsibilities
Working closely with project team members in Canada and Plan International’s overseas field offices, the individual will:

  • Lead budget preparation with a focus on appropriate costing models, alignment with proposed activity and staffing plans as well as maximizing cost recovery.
  • Ensure proposals have best in class budget presentation and budget notes, in line with donor guidelines.
  • Articulate and present donor requirements from a compliance perspective from the onset of the proposal development process and advise on implications for implementation
  • Identify potential financial risks from proposal development stage through to grant close and develop strategies to minimize risk.
  • Coordinate, complete and obtain approvals for Agreements with the Plan field and regional offices
  • Review donor and partner agreements ensuring the financial terms and conditions are compatible with Plan International’s systems and are favourable to quality implementation and reporting.
  • Collaborate with Program Managers to develop project implementation plans and ensure smooth start-up of new projects.
  • Work collaboratively with Program Managers, to prepare, review, submit, and oversee project budgets, forecasts and financial reports (including variance analysis), ensuring alignment with project activities.
  • Ensure all project expenditures and contracts are in compliance with terms and conditions of donor agreements by conducting regular desk audits as well as occasional in-field audits.
  • Provide training and ongoing support to relevant stakeholders including Canadian project team members, Plan field offices and partners (based in field and Canada) on understanding donor financial compliance, identifying risks and other best practices related to financial management.
  • Participate in feedback mechanism to capture lessons learned from projects in implementation to inform future budget development and build on donor intelligence from compliance perspective.
The Compliance Manager position often will not have people leadership but rather be an individual contributor as part of a wider team with specific accountabilities within a team.

Skills, experience, qualification
  • Business or Finance related degree. Professional accreditation (CPA/CGA/CMA) an asset
  • Minimum of 2-4 years related experience in developing costing models / budgets at the project design stage and risk assessment and mitigation for $4M+ Proposals
  • Previous experience working on long term development projects an asset, including experience with donor agencies such as Global Affairs Canada (including IHA), multilateral agencies (Global Sanitation Fund, AfDB, UNICEF, UNHCR, etc.) and charitable organizations / Foundations
  • Fluent in English.,Other languages an asset
  • Superior skills in building productive working relationships with team colleagues, field offices, donors and partners
  • Prior experience on financial management of projects and understanding of project management cycle is an asset
  • Exceptional cross-cultural, oral and written communications skills.
  • Intermediate to advanced skills in MS Office Suite with advanced Excel skills required
  • Strong analytical and problem solving skills
  • Flexible and proven ability to deliver under very short deadlines
  • Coaching and mentoring skills for building project staff capacity on quality budget development
  • Experience with working in cross-functional teams and matrix environment
  • Flexible approach and good ability to deal with ambiguity.
  • Hands on experience reviewing complex contracts and agreements
  • Permanent Residency status in Canada is required
  • Some travel would be needed for the position
  • Ability to travel internationally (a valid passport will be required)
  • A strong work ethic coupled with tact and diplomacy
  • Personal values consistent with those of Plan International’s corporate values
About Plan International Canada
Imagine working for a leading international non-governmental organization (NGO) that’s dedicated to creating a better world. That’s Plan International, a global movement for change, mobilizing millions of people around the world to support social justice for children in developing countries.

Founded in 1937, Plan International is one of the world’s oldest and largest international development agencies, working in partnership with millions of people around the world to end global poverty. Not for profit, independent and inclusive of all faiths and cultures, Plan International has only one agenda: to improve the lives of children. Because I am a Girl is Plan International’s global initiative to end gender inequality, promote girls’ rights and lift millions of girls – and everyone around them – out of poverty.

Plan International Canada is part of a global network of offices in over 70 countries. Our busy Toronto and Ottawa-based offices undertake fundraising, donor engagement and public outreach, as well as overseeing a wide variety of field programs led by our International Program Department, which includes experts in health, education, water and sanitation, economic security, gender equity, child protection and participation, and humanitarian assistance.

We at Plan International Canada are a dedicated, passionate and diverse team of over 200 employees who are committed to making a difference in the lives of children.

To apply for this role please forward your CV and covering letter, outlining your skills, experience and salary expectations to by December 9, 2016 Please reference Compliance Manager in the subject line.

Plan International Canada sincerely thanks all applicants for their expressed interest in this opportunity; however only those selected for an interview will be contacted. No phone calls please.

Applicants must be legally eligible to work in Canada.

Consistent with our Child Protection Policy the successful candidate must receive clearance by a police background check, including the vulnerable sector screen.

Plan International Canada is an inclusive workplace, and is committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted