AIP Rural Project Job Vacancy: Procurement Officer, Jakarta - Indonesian

Procurement Officer, AIP Rural

Project Overview and Role

The Government of Indonesia partners with the Government of Australia on an initiative to boost smallholder farmers incomes: The Australia-Indonesia Partnership for Rural Economic Development (AIP-Rural). AIP-Rural is a suite of programs that improves smallholder farmers’ access to new markets, better inputs, knowhow, technology, irrigation, and small loans. Its goal is to achieve a sustainable 30% increase in the net incomes of 1,000,000 male and female smallholder farmers in Eastern Indonesia by 2022. AIP-Rural operates in East Java, West and East of Nusa Tenggara, Papua and West Papua.
The program focuses on agricultural sectors that display strong growth potential and are the main source of income for many smallholder farmers. All of this is done via co-investing in new business models with local, regional, national and international market players to create business models that improve the agriculture sector’s competitiveness, especially for smallholder farmers.

AIP-Rural’s four programs are:

Promoting Rural Income through Support for Markets in Agriculture (PRISMA)
A program dedicated to supporting the Government of Indonesia’s mid-term development strategy to eradicate rural poverty. The program aims to improve agriculture competitiveness – productivity, profit, access to new or better markets, and innovation – for rural farmers. PRISMA aims to achieve a 30% increase in the net incomes of 300,000 male and female smallholder farmers in Eastern Indonesia by the program’s completion.

Tertiary Irrigation Technical Assistance (TIRTA)
TIRTA is a program that aims to improve smallholder farmers’ access to irrigation. It supports the creation of tertiary irrigation schemes that are managed by HIPPA (water user associations) and local investors (lead farmers or local entrepreneurs). The program’s goal is to increase the net income of 10,000 farmers by 60% through improvements to the efficiency, technical and economic viability of at least 35 tertiary irrigation projects.

Strengthening Agriculture Finance in Rural Areas (SAFIRA)
This is a program that improves smallholder farmers access to essential financial services, such as business and investment capital loans. The program facilitates a financial service model that can answer to farmers specific needs through a partnership between formal and informal financial institutions in rural areas. The program will also expand smallholder farmers’ financial access through key market stakeholders (including but not limited to input retailers, collectors, traders and manufacturing companies) in the value chain.

Applied Research and Innovation System in Agriculture (ARISA)
ARISA is a partnership between Indonesia’s Agency for the Assessment and Application of Technology (BPPT) and Australia’s science and technology think tank, the Commonwealth Scientific and Industrial Research Organization (CSIRO), that aims to disseminate applied and adaptive research in agriculture that will have practical and significant impacts on the incomes of farmers. Its goal is to support innovations that can increase the incomes of 10,000 small farmers in Eastern Indonesia by the end of 2018.

The Procurement Officer shall support the Senior Contracts Co-ordinator (SCC) in managing procurement activities for AIP-Rural.

More specifically, the Procurement Officer shall be responsible for, but not limited to, the following tasks:

  • ​Maintaining transparent, accountable procurement procedures which adhere to the Australian Commonwealth Procurement Rules.
  • Receive and review/clarify requests, specifications and other needed information from requisitioners.
  • If necessary, assist programme staff in the preparation of clear specifications and scopes of services.
  • Managing the tendering process in accordance with AIP-Rural procurement guidelines and process including; preparing request for tender documentation; advertising; short-listing submissions; chairing / managing the tender evaluation process; undertaking the financial evaluations and ensuring value for money; negotiations and contracting with preferred tenderer.
  • Coordinate and monitor the delivery of ordered goods to ensure timely delivery and confirmation that received goods are in accordance with the agreed terms and specifications.
  • Keep the relevant staff updated on the status of procurements, including estimated time of delivery and/or any changes which may affect delivery.
  • Maintain accurate records of all procurement activities in an efficient filling system.
  • Maintain a contracts database for all project contracts and agreements in coordination with the technical and finance teams. This includes maintaining contractual records and documentation such as receipt and control of all relevant correspondence, partner contact information sheets, amendments and variations, status reports and other documents.
  • Ensure that Indonesian translations in agreement templates properly reflect the English version.
  • Evaluate and record vendor performance as required including, reliability, quality, price, delivery of goods/services against the concluded contract and the Program’s best interests.
  • Managing and monitoring procurement procedures and contracts.
  • On an “as-needs” basis, review and provide recommendations for improvements to internal procurement processes within the program;
  • Prepare weekly progress report of procurement activities
  • Monitor procurement risks and support the SCC in proactive risk management;
  • Other tasks as reasonably requested by the SCC.

Essential skills and experience:
  • >7-years hands-on experience in procurement
  • Demonstrated strong understanding of the procurement cycle.
  • Demonstrated strong analytical thinking and pro-active problem solving.
  • Excellent organisational and computer skills especially with MS Word and Excel.
  • Excellent interpersonal skills;
  • Proven strong written and verbal communication skills; and
  • Fluency in English.

Desirable skills and experience:
  • Education or training in procurement;
  • Experience in conducting financial audits.
  • Experience and understanding of procurement processes of the Australian Department of Foreign Affairs and Trade (Australian Commonwealth Procurement Rules).
  • Good knowledge of the Indonesian Public and NGO Sectors

Read the full details and how to apply here: Palladium - Procurement Officer

Applications close on 13 December 2017.

Female candidates are encouraged to apply.