The Conservatives Job Vacancy: Programme Coordinator (Women’s Inclusion), Jakarta - Indonesian

Job Description and Person Specification
Please note this statement is for information only and does not form part of a contract.. This list is not exhaustive and you will be expected to undertake such duties as may be assigned to you by the International Department from time to time. The International Department is a small team and staff are expected to be flexible in their work in order to deliver the objectives of the organisation.

Job title: Programme Coordinator (Women’s Inclusion)
Location: Jakarta, Indonesia
Contract type: Full Time
Fixed term contract for service Contract length May 2019– May 2020, with possible extension
Starting salary Competitive local salary

The Foundation:

Westminster Foundation for Democracy (WFD) is an independent foundation sponsored by the Foreign and Commonwealth (FCO) and the Department for International Development (DFID). WFD specialises in parliamentary strengthening and political party development. It does this by supporting the development of parliaments, political parties and civil society organisations. It is uniquely placed to draw directly on the expertise of the Westminster Parliament and political parties in all its work.

Established in 1992, WFD has supported transitions to democracy in central and Eastern Europe, strengthened multi-party democracies in Africa, and extended its work to the Middle East and North Africa (MENA) and Asia over the past decade.

The Programme:
The Conservative Party International Department is looking for an experienced Programme Coordinator based in Jakarta, Indonesia to support the implementation of Indonesia IAP Conservative Programme. The Programme will focus two main areas: women’s inclusion and the parties’ role in policy development. The developmental challenges for women in politics, political parties and parliament are all of a greater magnitude at the sub-national level. The demand for this kind of assistance will be particularly high following the current election as a cohort of newly elected female members of parliament enter the political arena.

Main purpose of the role
The Programme coordinator will have responsibilities to manage implementation of activities under the above programme in close consultation with WFD and Conservative Party’s main beneficiaries (the Indonesian House of Representatives (DPR), Regional House of Representatives (DPD), sub-national parliaments, selected provincial governments and political parties). The role will focus on supporting and empowering women MPs in exercising influence both within their parties and within the parliamentary committee system. The role will require administrative and logistical support in organising various events and meetings with relevant stakeholders. The role will also require preparing and disseminating project documentation, assisting in the preparation of the narrative and financial reports, collecting monitoring and evaluation data and communicating project successes and achievements.

Management and key relationships
Staff managed: None
Reports to: International Director

Key Relationships
  • Members of Parliament
  • Senior Secretariat staff of parliament
  • International partners including KAS, HSS, IRI
  • International community including the UK Embassy
  • CCHQ London Office and WFD London Office Representatives of local WFD partners (e.g. Parliament, CSOs)
Main Duties

Programme Implementation:
  • Coordination of activities to ensure a high-quality delivery including: relations with experts and suppliers, solving issues as they arise, expenditure tracking, etc.;
  • Prepare monitoring and evaluations (M&E) tools, collecting and analysing M&E data against the key indicators of the programmes;
  • Follow-up on activities to ensure delivery of expected results (outputs) including: gathering recommendations from experts, formulating recommendations to inform future activities and planning, etc.
  • Writing report of activities;
  • Disseminating events and achievements by regularly sharing progress with the team in London
Assessing the external environment (including engagement with key stakeholders) in order to track progress towards outcomes and inform the International Department of political, economic and social developments which may impact on the programme. Based on this monitoring, produce suggestion to support the International Director in achieving the programme change objectives (outcomes).

Reporting to the International Director on progress both in implementation (developing quarterly reports) and finances (provision of accurate monthly forecasts of activity expenditure).

Monitoring and evaluation of programme activities to capture lessons learned and inform future activities; contribute to research and analysis of new opportunities.
Supporting the International Director including: information and advice to ensure that activities translate into expected results (outputs) and outcomes; representation and relations with key stakeholders (particularly local partners and beneficiaries); support in other areas as required (e.g. programme design, communications, narrative reports).

Risk Management
  • To properly apply WFD’s risk management policy and procedures in their areas of responsibility and to assess and manage risk appropriately.
  • To develop an awareness and understanding of WFD’s risk management policy and procedure.
  • To ensure that an appropriate system of risk management is maintained and to escalate matters of ‘high risk’ to relevant peers and the Accounting Officer.
Person Specification

Knowledge, skills and experience
  • Educated to degree level in a relevant discipline e.g. International Development, political science, project management or administration.. A post-graduate degree in a relevant discipline is desirable.
  • Excellent organisational skills.
  • Excellent English written and oral communications skills necessary to produce proposals and reports and to present them to WFD’s Board and funders, to donors, and to local partners and other stakeholders as required.
  • Fluent in Bahasa Indonesia.
  • Demonstrates good use of hardware, software, and other office equipment.
  • A sound understanding of the Indonesian parliamentary system and political background and the challenges of democracy building in Indonesia.
  • An understanding of the Westminster parliamentary system and the UK political background is a competitive advantage.
  • Proven experience of programme monitoring and evaluation methodologies including log frames, developing case studies.
  • Thorough understanding of financial management, numerical competency; experience of managing budgets and financial transactions.
  • Proven experience of a similar role, in a similar type of organisation (preferably an NGO, public sector or international representative office environment).
  • Analysis and judgement – Attention to detail, understands the importance of gathering and processing information accurately. Develops systems to gather data needed by the organisation.
  • Working with others – Recognises that other teams, organisations and communities have different ways of doing things, takes time to understand these and to establish shared understanding and goals. Seeks advice and ideas from others and proactively shares information and learning.
  • Communicating and influencing – Anticipates the needs and concerns of WFD staff and stakeholders and prepares to address these. Tailors communications (written, verbal, presentations) to the audience and designs communication for impact.
  • Delivering results – Tackles difficult problems, seeks to understand the reason for obstacles and takes personal responsibility for finding solutions. Asks questions to clarify expectations and to agree goals. Commitment to task in hand and dedicated to delivering on objectives with the allocated time.
  • Organisation and multi-tasking – Excellent organisational skills, motivated, able to multi-task efficiently, and familiarity with working within a challenging and time-sensitive environment.
  • Travel – Willingness to travel.
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