International Planned Parenthood Federation Job Vacancy: Finance Manager - Restricted Projects, Kuala Lumpur - Malaysia

IPPF is seeking an experienced Finance Manager to work side by side with Finance and Operation colleagues in providing financial managerial support to Member Associations (MAs) in ESEAOR, particularly for restricted projects.

The primary responsibility of this Finance Manager is to manage an exciting new multi-country programme funded by the Australian Government, Responding with Essential SRHR Provision and New Delivery Mechanisms (RESPOND). The overall goal of the multi-country programme is to ensure populations affected by the COVID-19 pandemic in the South, Southeast Asia and Pacific regions have enhanced sexual and reproductive health and rights. The programme will result in higher uptake of quality and equitable SRHR services by the most vulnerable. It will support innovative service delivery and information approaches adapted to the pandemic and restore services that have been impacted due to COVID-19.

The Finance Manager will lead the successful technical and operational implementation of the project from a financial perspective.

The Finance Manager will lead on financial management and reporting systems for the multi-country programme and ensure financial compliance. The postholder will report to the Lead Programme Manager and Director – Finance and Operations.

  • To ensure effective programme financial management and reporting systems are in place across the Secretariat that deliver timely and accurate financial reporting and meet the financial compliance requirements of the donor
  • To ensure compliance with internal and external reporting requirements on activities and programmes.
  • To provide advice and support to colleagues in IPPF Central Office (CO) and IPPF two Regional Offices (ROs) and Member Associations (MAs) on RESPOND related financial issues and requirements, including templates and guidelines
  • To prepare RESPOND required reports, including six monthly submissions to DFAT.
  • To coordinate with the ROs on the oversight of all programme financial processes and transactions, including the disbursements of funds and verification and approval of financial reports from subcontractors.
  • To be responsible for development and maintenance of key financial controls for the RESPOND programme, including budgeting, management reporting and forecasting, procurement policy, travel policy, bank reconciliations and treasury management, to ensure compliance with DFAT’s rules and regulations.
  • To train MA’s Finance staff in RESPOND reporting requirements and templates and any financial and contractual compliance as required.
  • Provide technical review and input to country teams on budget and programme reporting as required.
  • To review project budgets and reports prepared by MAs, RO finance teams and CO technical teams.
  • To develop methodologies and templates for compiling cost information and to provide coaching and guidance to technical staff at CO, ROs and MAs to ensure cost and activity information.
  • To undertake such other reasonable duties as may be requested from time to time.
  • Staff responsibilities carried out by the job holder.
    • Operational oversight of one programme member of staff based on IPPF South Asia Region (SARO).
  • Financial responsibilities carried out by the job holder.
    • No direct budget responsibility but maintains a portfolio of restricted projects amounting to approx. $14 million over 2 years.
  • Advisory responsibilities carried out by the job holder.
    • Technical guidance to Senior CO and RO staff, and to MAs on financial matters.
  • Advanced application in managing the accounting and finance component of large donor-funded programmes and setting up the accounting and finance function for a large restricted funded project.
  • Experience of development issues and/or project implementation and monitoring.
  • Experience in audit and financial control systems.
  • Strong financial analysis experience.
  • Previous not-for-profit experience essential.
  • International experience (particularly developing countries) desirable.
  • Strong IT skills (including spreadsheet applications, especially Microsoft Excel, and databases).
  • Knowledge of financial reporting systems A variety of experience advantageous.
  • Fluent English (verbal and written).
  • Excellent interpersonal skills and an ability to work effectively with people from different countries and cultures.
  • Strong verbal communication skills required to train staff and to convey complex financial information in an easily understandable form to non-financial staff.
  • Excellent written English.
  • Strong analytical skills.
  • Rights-based and gender-sensitive perspective.
  • Understanding of development issues, especially Sexual and Reproductive Health and Rights.
  • Awareness of and sensitivity to the multi-cultural environment in which IPPF operates.
  • Discretion in handling confidential information.
  • Willingness to travel to project countries or any other MA states or other regions (subject to COVD-19 restrictions)
  • Understanding of and a commitment to safeguarding including child protection, in a local and international context.
  • Supportive of a woman’s right to choose and to have access to safe abortion services
How to apply
Applicants should e-mail the resume to PAUZIAH ALI @ Email:

The closing date for applications is on Friday, 25th July 2021.