Cifor Job Vacancy: Senior Project Officer - Bogor, Indonesian

Senior Project Officer (Ref.No: 1632)

Program Management & Coordination (PMC) Team

Bogor, Indonesia

The Center for International Forestry Research (CIFOR) is a nonprofit, global research organization dedicated to advancing human well-being, environmental conservation and equity.

We conduct research that enables more informed and equitable decision making about the use and management of tropical and sub-tropical forest landscapes. We help policy makers and practitioners shape effective policy, improve the management of tropical forests and address the needs and perspectives of people who depend on forests for their livelihoods. Our multidisciplinary approach considers the underlying drivers of deforestation and degradation which often lie outside the forestry sector:forces such as agriculture, infrastructure development, trade and investment policies and law enforcement.

CIFOR is looking for Senior Project Officer 

Under the supervision of the Team Leader-PMC, the Senior Project Officer will provide effective and efficient support, coordination and management of CIFOR’s projects implementation activities. This will require: substantial initiative and judgment; understanding of CIFOR’s systems, policies and procedures; and close collaboration with Team Leaders, Project Managers, Finance, Human Resources, Team Supports, Resource Development and Partnerships, and CIFOR’s partners.

Summary of responsibilities

  • Work closely with Legal Officer to develop partnership agreements and amendments with partners and collaborators in close consultation with project managers and in compliance with CIFOR’s policies and procedures,
  • Work closely with project managers to ensure timely technical reporting and deliverables, including from partners and to funders in compliance with CIFOR’s policies and funder’s guidelines,
  • Provide support in managing all business processes related to project management system under the responsibility of PMC, such as submission of project start-up, project tracking, and project closure,
  • Work closely with Project Management SupportOfficer to ensure accurate and timely update of project data in ProjectManagement System, 
  • Liaise with finance for timely and accurate project budget to support projectmanagers for efficient budget management,
  • Maintain and monitorPMC project database, 
  • Coordinate and compile supporting documentsand/or CIFOR’s information for various project activities, including but notlimited to submission of concept notes, proposals, auditor visit andenhancement of CIFOR’s website and/or project websites, 
  • Liaise with partners and collaborators on thefinancial and technical obligation, invoice and payment process,
  • Facilitate effective communication within the project team as well as toother team to strengthen the coordination of project activities implementation,
  • Provide back-up support to fellow Senior Projectsupport Officers as necessary,
  • Assist with other related responsibilities withinPMC, as required.
Details ofduties, assignments and objectives will be further discussed and laid out inthe staff’s annual performance contract.

Education, knowledgeand experience

  • Bachelor’s degree in relevant fields is required.  Master’s degree preferable,
  • A minimum of 5 years of relevant experience in project administrationand management, proven experience in international project, financialmanagement as well as human resources policies and procedures,
  • Excellent written and spoken English,
  • Strong computer skills in word processing, database and other relevantoffice applications.
Personal Attributes and Competencies

  • Excellent skills in organizing and priority setting, with the ability towork effectively under time pressure and manage multiple priorities,
  • Initiative and ability to work independently and effectively as a part of a team
  • Good interpersonal and communication skills, with the ability toeffectively interact with people in a multi-disciplinary and multi-culturalenvironment,
  • Experience in working with a wide and diverse network of groups andindividuals,
  • Proactive, target-driven, and diligent.
Terms and Conditions
  • This is a nationally recruited staff (NRS) position.CIFOR offers competitive remuneration, commensuratewith skills and experience,
  • The appointment is for 2 years, inclusive 6 monthsprobationary period, with a possibility of extension contingent uponperformance, continued relevance of the position and available resources,
  • The duty station will be at CIFOR HQ in Bogor,Indonesia.
Application processThe application deadline is 21 October 2016

We will acknowledge allapplications,butwill contact only short-listedcandidates.