USAID Jalin Project Job Vacancy: Office Manager, Jakarta - Indonesian

The USAID Jalin Project
Scope of Work
Office Manager

The USAID Jalin Project (hereafter referred to as “Jalin” or the “Project”) is a five-year initiative implemented by DAI Global, LLC and its consortium of partners – IntraHealth, Vital Strategies, and Market Share Associates – to work with USAID to facilitate and support partnerships through a co-creation process that brings together a diverse range of public and private sector actors to leverage domestic resources, increase the pace at which reliable local evidence is made widely available and utilized to design and implement local maternal and newborn health solutions.

Jalin will contribute to a maternal and newborn health movement in Indonesia that: (a) brings together actors, including those traditionally outside the health system, to use local evidence and global best practices to co-create, test and adapt local solutions; (b) addresses evidence gaps by identifying where and why maternal and newborn deaths are happening and uses that information to co-define and create local solutions;  (c) engages the public and private sectors to co-finance scalable local solutions to support partnerships and ensure that the poor and vulnerable have access to essential services; (d) catalyzes new and existing partnerships, local solutions and co-investment through a whole-of-market approach across the projects areas of technical focus; and (e) fosters a culture of learning and adaptation.

Duties and Responsibilities
The Office Manger is based in Jakarta and reports directly to the Operations Manager. The Office Manager is responsible for overseeing all Jakarta and regional office operations and administrative tasks ensuring adherence to all relevant DAI policies and procedures. The Office Manager’s responsibilities include but are not limited to:
  • Supervise and provide guidance to the Administrative Officer, and Receptionist;
  • Manage office maintenance and transportation service providers;
  • Maintain relationships with office and residence landlords;
  • Manage and maintain all office-related operations files, including off-site storage facilities, as necessary;
  • Manage utility service agreements and ensure regular payment of associated bills;
  • Assist in the procurement and manage maintenance of office and operations equipment and supplies;
  • Oversee management and maintenance of project inventory, including conducting regular inventory audits;
  • Schedule and arrange travel and lodging logistics for LTTA and STTA staff;
  • Oversee planning and preparation of internal and external meetings, events, conferences, workshops; and
  • Other duties consistent with the overall focus of the assignment as assigned by the Operations Manager. 
Requirements and Qualifications
  • Bachelor’s degree in development studies, economics, business, or related field.
  • Demonstrated understanding of Operations and Administrations system.
  • Minimum 5 years of relevant work experience with increasing level of responsibility and authority.
  • Proven interpersonal skills and demonstrated ability to interact professionally with team.
  • Demonstrated commitment to integrity and accountability.
  • Professional spoken English is preferred..
Interested and qualified applicants could send the cover letter and CV at the latest on April 10, 2019 to with “Office Manager" in the subject line and specify the availability date in the CV. Only shortlisted candidates will be contacted directly.